• The Association of Professional Astrologers International

  • Constitution and Rules - last updated May 2015

    1.   Name

     

    The Association shall be called "The Association of Professional Astrologers International".

     

    2.   Aims and Objectives

     

    The Association of Professional Astrologers International is an unincorporated mutual trading society and has been formed with the following aims and objectives:

     

    2.1 To represent the interests of Professional Astrologers to both the public and the media;

    2.2 To offer the media the opportunity to contact experienced, qualified, Professional Astrologers when astrological coverage of an event, or any other matter, is required;

    2.3 To support its Members in situations where a Member may be experiencing difficulty, hostility or legal pressure from either the public or the media;

    2.4 To produce a list of Professional Astrologers and to advertise widely in order to promote the services of its Members and encourage professional employment of its Members;

    2.5 To produce a newsletter for its Members enabling them to keep in touch and network;

    2.6 To protect the public from professional astrological malpractice and offer the public a safe, fair and reliable service;

    2.7 To protect the good name and image of professional astrology in the media and to the public;

    2.8 To advise on professional indemnity and public liability insurance for its Members at competitive rates.

     

    3.   Membership

     

    Membership will be open to all Astrologers who meet the requirements set out in Rule 1.1.1 of the Rules of the Association.

     

    See also Associate Membership for astrologers who meet the requirements  set out in Rule 1.1.4a

     

    4.   Code of Ethics

     

    All Members of the Association agree to uphold and observe the following criteria in the performance of their astrological work:

     

    4.1  To respect the dignity and worth of every human being and their right to self-determination and to accept a responsibility to encourage and facilitate the self-development of the client whilst having due regard to the interests and rights of others;

    4.2  To preserve the confidentiality and anonymity of a client and all material relating to the client and to take great care in the publication or presentation of case-material and to maintain that anonymity unless the client otherwise agrees;

    4.3  To ensure that a client is made fully aware of the Member’s method of working, the nature and duration of any consultation and the fees involved before any work is undertaken;

    4.4 To ensure that potential clients, whose needs are beyond the expertise of an individual Astrologer, are referred to the appropriate individual or Agency;

    4.5 To refrain from offering any medical, legal or financial advice to a client on astrological grounds unless the Member possesses the appropriate expertise;

     

    4.6 To refrain from making public comments or predictions on the personal or emotional life of public figures or on the state of their health. Any comments regarding public figures should be concerned solely with the role for which they are known and should not be made in a manner likely to bring Astrology or the Association into disrepute;

    4.9 To maintain the highest ethical standards in all dealings with clients and to refrain from behaviour likely to bring Astrology or the Association into disrepute.

     

    5.   Governance

     

    5.1 Governance of the Association shall be in the hands of a Council duly elected at the Annual General Meeting;

    5.2 The Council shall be composed of a maximum of eight (8) fully paid up Members and meet at such intervals sufficient for it to carry out the business and meet the aims and objectives of the Association;

    5.3 Four (4) Council Members shall form a quorum at a Council Meeting and all Council motions shall be carried by a majority vote with the Chair having a casting vote in the event of a deadlock;

    5.4 The Council shall be bound by the directions of the Members in a resolution at a General Meeting.

     

    6.   Finance

     

    6.1 The finance of the Association shall be controlled by the Council and accounts shall be submitted by the Treasurer to the Members at the Annual General Meeting;

    6.2 Subscriptions shall be due by the beginning of each financial year of the Association at such amount as shall be levied by the Council and approved by the Association in General Meeting;

    6.3 The financial year shall run from 1 April of any one year to 31 March of the following year;            

     

    7.   General Meetings

     

    7.1 An Annual General Meeting of members shall be held within two (2) months of the end of each financial year;

    7.2 An Extraordinary General Meeting may be called by the Council or any member with the backing of at least four (4) other paid up Members;

    7.3 All paid up Members shall be entitled to vote at a General Meeting either by attendance, by proxy or by written communication. For the avoidance of doubt, written communication, wherever the term shall appear in the Constitution or Rules, shall mean letter, e-mail or facsimile transmission;

    7.4 Any decisions reached at a General Meeting on matters not on the Agenda and without sufficient notice being given may be ratified at the first available General Meeting.

     

    8.   Amendments

     

    8.1 Amendments to the Constitution of the Association shall be carried by a two-thirds majority of all paid up Members who cast a vote at a General Meeting;

    8.2 Amendments to the Rules of the Association shall be carried by a simple majority of all paid up Members who cast a vote at a General Meeting, provided that such amendments do not conflict with the Constitution.

     

    9.   Discipline

     

    9.1 The Council may suspend or terminate the membership of those Members in arrears with their annual subscription fees or who bring Astrology or the Association into disrepute;

    9.2 The Council may by majority vote:

                 9.2.1 suspend or terminate the membership of Office Bearers or Council Members in arrears with their annual subscription fees or who bring Astrology or the Association into disrepute; or

    9.2.2 suspend or remove an Office Bearer or Council Member from their post on the Council should they:

                    9.2.2.1  bring Astrology or the Association into disrepute; or

    9.2.2.2  fail to carry out their Council obligations in a fit and proper manner or at all; or

    9.2.2.3  display obstructive or disruptive behaviour towards fellow Council Members; or

    9.2.2.4  fail to attend the required number of Council meetings.

    9.3  Members suspended or expelled from the Association may appeal, on written notice, to a General Meeting.

    9.4  Office Bearers or Council Members who have had their membership suspended or terminated or who have been suspended or removed from their post as Office Bearer or Council Member may appeal, on written notice, to a General Meeting.            

     

     

    10. Resignation

     

    10.1         A Member shall resign their membership in writing and such resignation shall become effective on acknowledgement in writing by the Council.

    10.2         An Office Bearer or Council Member shall resign their post in writing and such resignation shall become effective on acknowledgement in writing by the Council. 

     

    11. Dissolution of the Association

     

    The Association may only be dissolved by a majority vote carried at a General Meeting.

                   

    RULES

     

    1.   Membership

     

    1.1  All Astrologers who meet and agree to abide by the following requirements may apply for membership. These require that the Applicant shall:

    1.1.1  Hold a Diploma (not just a Certificate) from teaching and examining bodies whose syllabus has been evaluated by the Association to be of an acceptable standard of professional education or be a Diploma graduate from one of the teaching bodies accepted by the APAE (Advisory Panel on Astrological Education). The Association will maintain a regularly updated list of schools whose Diplomas are acceptable. The list is available from the Secretary on application;

    1.1.2  Agree to abide by the Constitution and Rules of the Association and uphold its Code of Ethics;

    1.1.3  Agree to pay their annual subscription fee when called upon to do so.

    1.2 All applications for Membership shall be made to the Secretary and the Council of the Association reserves the right to refuse any application for membership.

    1.3 Paid up Members shall be entitled to use the letters MAPAI after their name. The Council shall be entitled to revoke the use of the letters MAPAI, with immediate effect, should the Member's membership be suspended or terminated or should the Member resign from the Association and the Council shall inform the Member of the revocation in writing forthwith.

    1.4 Members who have attained an unbroken Membership of a minimum of ten (10) years may apply to the Council for a Fellowship. The Council has the sole discretion whether to grant or refuse the application and the Council's decision shall be final. On the granting of a Fellowship, the Member shall be issued with a Fellowship Certificate by the Association and the Member shall be entitled to use the letters FAPAI after their name. The Council shall be entitled to revoke the use of the letters FAPAI, with immediate effect, should the Member's membership be suspended or terminated or should the Member resign from the Association and the Council shall inform the Member of the revocation in writing forthwith. Should the Member's membership be suspended or terminated or should the Member resign from the Association, the Council shall also be entitled to request, in writing, the return of the Fellowship Certificate forthwith.

     

    1.4a Members who have attained an unbroken membership of a minimum of five (5) years, but are no longer earning an income from astrology, may apply to the Council for Associate Membership.  Astrologers who do not hold a recognized diploma but are deemed by the Council to have made a positive contribution to astrology, and astrologers who are studying with a recognized school at diploma level may also apply for Associate Membership.   The Council has the sole discretion whether to grant or refuse applications for Associate Membership and the Council's decision shall be final. Associate Members are included on the Members’ list and can access the website, newsletters and forum. They may attend Open Days but have no voting rights. They are not eligible for insurance by Balens and are not listed in the printed or website consultants lists. For as long as they qualify to be Associates, Associate Members shall pay a reduced annual subscription set and varied by the Council at its sole discretion. However, for the purposes of the Constitution and Rules of the Association, Associate Members are not regarded as paid up Members, and they should not use designatory letters that imply they are APAI Members.

     

    1.4b A Member who joins the Association within twelve (12) months of qualifying for an acceptable astrological diploma may apply for Newly Qualified status. The Council has the sole discretion whether to grant or refuse the application and the Council's decision shall be final. Paid up Newly Qualified Members are placed on the Members’ list and can access the website, newsletters and forum. They may attend Open Days and have full voting rights. They are eligible for insurance by Balens and may be listed in the printed and website consultants lists. For their first year of membership Newly Qualified Members shall pay a reduced annual subscription set and varied by the Council at its sole discretion. The full annual subscription shall be payable thereafter.

     

    1.5 Any Member, including any Office Bearer or Council Member, may have their membership suspended or terminated for failure to pay their subscription fees on due date or for bringing the Association into disrepute.

    1.6 Subject to a proposal by a paid up Member, and seconded by two (2) paid up Members, honorary membership may be granted by a simple majority resolution of a General Meeting to a member of the Astrological fraternity who has, by their conduct, served and contributed to Astrology faithfully over a long period. Such recognition of services should not be given save in exceptional circumstances. These Honorary Members will not be eligible to vote. Honorary membership shall be granted to a maximum of two (2) qualifying candidates per financial year.

     

    2.   Governance

     

    2.1 The business of the Association shall be conducted by a duly elected Council which shall consist of:

    2.1.1     a Chair, a Secretary, a Treasurer and a Press Officer who shall collectively be known as Office Bearers; and

    2.1.2     a maximum of four (4) other Council Members.

    2.2 The term of office for the Office Bearers shall be three (3) years and the term of office for the Council Members shall be one (1) year.

    2.3 Any paid up Member shall be eligible for nomination by a fellow paid up Member to hold the office of Office Bearer or Council Member.

    2.4 Office Bearers and Council Members, where the posts require filling, shall be nominated prior to the Annual General Meeting and be duly elected by a majority vote of all those Members eligible to vote.

    2.5 The duties of the Office Bearers shall be as follows:

    2.5.1     The Chair shall chair the Council and General Meetings and maintain all records relevant to the running of the Association and shall keep the Council and Members informed of Association business. The Chair shall be responsible for all non-routine correspondence dealing with matters of Association business or policy;

    2.5.2.1  The Secretary shall be responsible for maintaining membership records, keeping the Minutes, attending to general correspondence and organising mailing to Members. The Secretary shall also act as Returning Officer at the Annual General Meeting;

    2.5.2.2  The Treasurer shall keep all accounts and financial records and present the Annual Accounts at the Annual General Meeting;

    2.5.2.3  The Press Officer shall be responsible for maintaining good relations with the media and for monitoring news stories relevant to Astrology. The Press Officer shall take all appropriate steps to correct inaccurate reporting of astrological matters and to promote the role of the Association wherever possible.

    2.6 The duties of the Council Members shall be as follows:

    2.6.1     At the first Council Meeting after each Annual General Meeting the Council Members shall share all duties not undertaken by the Office Bearers amongst themselves.

    2.6.2     These duties may include:

    2.6.2.1  The organisation of Council Meetings, Seminars and Conferences;

                                 2.6.2.2                  The production of a Newsletter to all Members;

    2.6.2.3     Aiding the Office Bearers in their duties when required;

                    2.6.2.4                  Any other work as may be necessary.

    2.7 In the event of the resignation or expulsion of an Office Bearer or Council Member, the Council shall co-opt a paid up Member as a replacement until the next Annual General Meeting and shall inform the Members accordingly.

    2.8 The Council may, at any time and as they see fit,  co-opt a paid up Member onto the Council providing the number of Council Members, including Office Bearers, does not exceed eight (8) in total.

    2.9 Council meetings shall be held a minimum of four (4) times during each financial year. Office Bearers and Council Members are required to attend a minimum of three (3) meetings out of every four (4) meetings and those failing to attend without good reason shall be required to resign. Any Office Bearer or Council Member who refuses to undertake the duties described in clauses 2.5 and 2.6 above shall be required to resign.

    2.10         The Council shall be bound by the directions of the members carried in a resolution at a General Meeting.

    2.11         All Council motions shall be carried by a majority vote and in the event of a deadlock the Chair shall have the casting vote.

     

    3.   Finance

     

    3.1  The finances of the Association shall be conducted by the Council through the office of the Treasurer.

    3.2  The Treasurer shall be responsible for:

    3.2.1  the collection of the annual subscription fees from each Member on or before 31 March of each year;

    3.2.2  the payment of all amounts due by the Association to its creditors;

    3.2.3  the preparation and distribution of the Income and Expenditure Statement and Balance Sheet of the Association prior to the holding of the Annual General Meeting.

    3.3  No Member of the Association may incur expenditure on behalf of the Association without the prior written permission of the Council.

    3.4 All property of the Association shall be vested in the Chair, Secretary and Treasurer for the time being as trustees. 

     

    4.   Eligibility and Election to the Council

     

    4.1 All paid up Members may nominate themselves or be nominated by a paid up Member for election to one of the Office Bearer posts and one of the Council Member posts. Nominations for election to the Council shall be submitted in writing and signed by the proposer and a seconder. If a candidate is standing for both an Office Bearer and a Council Member post, two separate nominations are required. The nominations must specify for which post or posts the candidate is being nominated.

    4.2 Each Office Bearer post shall be balloted for separately and the successful candidate shall be the Member with the most votes. In the event of a tie there shall be an immediate re-vote until a candidate is elected.

    4.3 Once all the Office bearers have been elected the Secretary shall delete from the Ballot Papers those names of any elected Office Bearer also standing for one of the four Council Member posts.

    4.4  Once the names of all elected Office Bearers have been removed from the Ballot Papers, the votes for the Council Members shall be counted. The four candidates receiving the highest votes shall be declared elected as Council Members. In the event of a tie there shall be an immediate re-vote, for only those candidates whose votes tied, until a candidate is elected.

    4.5  Paid up Members who are unable to attend the Annual General Meeting shall be entitled to vote for Office Bearers and Council Members by proxy or by written communication.

     

    5.   Annual General Meeting

     

    5.1 The Annual General Meeting shall be held each year within two (2) months of the end of the financial year;

    5.2 The Annual General Meeting shall be held on a date and at a place to be determined by the Council.

    5.3 Notice of the Annual General Meeting shall be sent to all Members at least sixty (60) calendar days prior to the meeting.

    5.4 Nominations for election to the Council and Motions must be received by the Chair not later than twenty-one (21) calendar days prior to the meeting.

    5.5 The Secretary shall send the Agenda and Ballot Papers to all Members not later than fourteen (14) calendar days prior to the meeting.

    5.6 Any Motion, before being placed on the Agenda, shall be supported by a brief description of the motivation and signed by the preparer and seconder who shall both be paid up Members.

    5.7 The Council shall submit the following to the Annual General Meeting:

    5.7.1     Reports by the Office Bearers of the business conducted during the previous financial year;

    5.7.2     The Financial Statements for the previous financial year;

    5.7.3     Any resolutions passed by the Council at a Council Meeting during the previous financial year;

    5.7.4     Any other matters as directed at a previous General Meeting.

    5.8 The following business shall be conducted at the Annual General Meeting:

    5.8.1     The presentation of the Financial Statements for the previous financial year and the confirmation of amounts paid to the Office Bearers and other Council Members;

    5.8.2     The presentation of the Reports by the Office Bearers of the business conducted during the previous financial year;

    5.8.3     The consideration of Resolutions proposed by the Council;

    5.8.4     The consideration of Notices of Motion submitted by Members;

    5.8.5     The election of Office Bearers and other Council Members.

    5.9 Save for extraordinary circumstances and what is stated in clauses 5.7 and 5.8 above, no other business shall be conducted at an Annual General Meeting.

    5.10 All voting on Motions, election of Office Bearers and Council Members and Council Resolutions shall be by a show of hands, by proxy or by written communication .

    5.11 At a General Meeting the Chair or Acting Chair shall preside and have a casting vote.

     

     

     

     

    6.   Extraordinary General Meeting

     

    6.1 An Extraordinary General Meeting may be convened as follows:

          6.1.1 at any time by the Council on twenty-one (21) calendar days written notice;

    6.1.2 upon written request to the Secretary by a minimum of five (5) paid up Members and subject to the following:

                                    6.1.2.1  the secretary balloting all paid up Members;

    6.1.2.2  the majority of the paid up Members replying, voting for the Extraordinary General Meeting to be convened;

    6.1.3 should an Extraordinary General Meeting be convened in terms of clause 6.1.2 above, the Secretary shall give all paid up Members twenty-one (21) calendar days written notice.

    6.2 The written Notice shall state precisely the nature of the business to be conducted at the Extraordinary General Meeting, the name of the proposer and the seconder and the motivation behind the same and no other business shall be conducted at the Meeting.

    6.3 All voting on Motions shall be by a show of hands, by proxy or by written communication.

    6.4 At an Extraordinary General Meeting the Chair or Acting Chair shall preside and have a casting vote.

     

    7.   Amendments or Additions to the Constitution and Rules

     

    7.1  The Constitution and the Rules may be amended or added to at either the Annual General Meeting or at a duly convened Extraordinary General Meeting.

    7.2  Prior to either General Meeting, all Members shall be supplied with a written copy of proposed amendments or additions with the Notice of the Meeting.

    7.3  An amendment or addition to either the Constitution or the Rules shall only be deemed to have been passed if:

    7.3.1     carried by a majority of two-thirds of the paid up Members casting a vote in respect of the Constitution; and

    7.3.2     carried by a simple majority of the paid up Members casting a vote in respect of the Rules.

    7.4  A paid up Member may vote for an amendment or addition to either the Constitution or the Rules by:

    7.4.1  attending the Meeting and casting a vote;

    7.4.2  by proxy;

    7.4.3  by postal vote;

    7.4.4  by facsimile transmission;

    7.4.5  by electronic mail.

     

    8.   Discipline

     

    8.1  Members

     

    8.1.1     A Member who fails to pay their annual subscription fees on due date shall be notified of such failure and the consequences in writing and given the opportunity to pay the arrears within the time period specified in the written notice;

    8.1.2     A member who brings Astrology or the Association into disrepute shall be notified of their offending actions and the possible consequences in writing and given the opportunity to explain their actions to the Council in writing;

    8.1.3     Should the need arise, the Council may give written notice to the Member to present their case to the Council in person;

    8.1.4     Any decision to suspend or terminate the membership of a Member shall be decided by the Council on a majority decision of all Council Members and conveyed to the Member in writing;

    8.1.5     Members suspended or expelled from the Association may appeal to a General Meeting by following the procedure with regard to the calling of such General Meeting;

    8.1.8     On appeal, the Member’s suspension or expulsion from the Association shall be decided by a majority vote at the General Meeting.

    8.2 Office Bearers and Council Members

    8.2.1     An Office Bearer or Council Member who fails to pay their annual subscription fees on due date shall be notified of such failure and the consequences in writing and given the opportunity to pay the arrears within the time period specified in the written notice;

    8.2.2     An Office Bearer or Council Member who:

    8.2.2.1  brings Astrology or the Association into disrepute; or

    8.2.2.2  fails to carry out their Council obligations in a fit and proper manner or at all; or

    8.2.2.3  displays obstructive or disruptive behaviour towards fellow Council Members; or

    8.2.2.4  fails to attend the required number of Council meetings,

    shall be notified of their offending actions and possible consequences in writing and given the opportunity to explain their actions to the Council in writing;

    8.2.3     Should the need arise the Council may give written notice to the Office Bearer or Council Member to present their case to the Council in person;

    8.2.4     Any decision to suspend or terminate the membership of an Office Bearer or Council Member or to suspend or remove an Office Bearer or Council Member from their post on the Council shall be decided by the Council on a majority decision of all unaffected Council Members and conveyed to the Office Bearer or Council Member in writing;

    8.2.5     An Office Bearer or Council Member suspended or expelled from the Association or suspended or removed from their post on the Council may appeal to a General Meeting by following the procedure with regard to the calling of such General Meeting;

    8.2.6     On appeal, the Office Bearer’s or Council Member’s suspension or expulsion from the Association or suspension or removal from their post on the Council shall be decided by a majority vote at the General Meeting.

     

    9.   Dissolution of the Association

     

    9.1 The Association may only be dissolved, other than by reason of insolvency, by a majority vote carried at a General Meeting.

    9.2 Prior to the General Meeting, all Members shall be supplied with a written copy of proposed dissolution with the Notice of the Meeting together with the reasons for dissolving the Association.

    9.3 Dissolution of the Association shall only be deemed to have been passed if carried by a majority of the paid up Members casting a vote.

    9.4 A paid up Member may vote for the dissolution of the Association by:

    9.4.1     attending the Meeting and casting a vote;

    9.4.2     by proxy;

    9.4.3     by postal vote;

          9.4.4     by facsimile transmission;

    9.4.5     by electronic mail.

    9.5 On dissolution of the Association any funds remaining after settlement of outstanding debts shall be divided equally between the paid up Members.

     

    10. Address

     

    The address of the Association shall be that of the Secretary for the time being.